Alfresco Cloud Cache (by Sander Bylemans & XeniT)

ECM systems like Alfresco fit very well into smart caching techniques. As for content, pushing documents to the proximity of users decreases network latency considerably. Combining both capabilities yields a much faster Alfresco setup. At XeniT we have implemented a proxy between the business side and the application side.

Smart Upload

By Kevin Boets .. Saving documents has always been a tedious job. Repeatedly clicking to go deeper into a folder hierarchy has always felt like such a menial task. We, here at Xenit, started development to improve this unpleasant situation. We try to achieve this by pushing most of the menial work on to the system itself. A simple web application will become the gate to facilitating the entire process. Using a simple path prediction algorithm, the system will calculate folder suggestions for each document you would like to save. These suggestions will then become available through this small web application. We call it : Smart upload.

Share sites for the masses

What happens when everyone wants to use and hence must be a member of all Share sites? We encountered this first hand at a client of ours, Aquafin. Both in a pleasent and a more unpleasent way. This post will be about the latter and how we solved some performance issues. We have a setup of about 15k Share sites of which about 300 of the 1000 employees have access to. During this setup we encountered performance issues while indexing, performing permission-checks and searches.

Tech Talk Live: Virtual Global Hack-a-thon Recap

Result from the hack-a-thon in Brussels presented at Jeff Potts' Tech Talk Live, including our own contribution for "Suggesting metadata"

The beauty (of) case management

Recently, there has been an upsurge in interest for case management. Often, it is unclear what is meant by case management. How does it relate to BPM and ECM? This blog tries to explain and position ECM in case management.

Alfresco indexing and large transactions

How to work around memory problems while indexing large transactions.

Knowledge management overview

Like any knowledge intensive organization, ACME is aware of the risks of not managing the “knowledge production factor”. Today, and in the past, a large part of ‘ACME knowledge’ lives in the heads of its employees, notably a number of champions. This makes the knowledge very agile, and up to date as the individuals continue to learn and educate their colleagues. However, this puts the organization at risk, because champions in the organization are vulnerable and offer limited availability.

Document type versus aspects

Unlike many other documents management systems, Alfresco knows the concept of “aspect”. Aspects allow addition of functionality to already existing content types. Aspects can have properties, and thus when added, they enhance content types with their properties.

SharePoint: collaborate and proliferate

Being an Alfresco integrator, people often ask to compare Alfresco with SharePoint. While there can be said something on the different features, we should first look at the main points of divergence: conceptual and technical architecture. Alfresco was built by the same people that gave Documentum to the world (or that nourished the baby ECM to become a big boy ECM). So, no surprise there are similarities. Like Documentum, Alfresco is build to be the central ECM store of a company of any size.

Searching: how much time we spend (according to Gartner)

Did you know that (according to Gartner, IDC and Delphi consulting)

  • 15 to 35% of individual productive time is spent searching
  • 40% of searches result in NO answer (then look for experts …)
  • 16% of search time is spent looking for external sources
  • 42% of an organization’s (explicit) knowledge is stored in the heads of its staff
  • 40% of an organization’s (explicit) knowledge is really “managed”
  • Actual costs (of non KM) per 100 employees: 4M€/y up to 7M€/y
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